GL posting
How journal entries post as activity happens and export cleanly to your accounting system.
Overview
Aqili Next keeps your general ledger in step with AR activity. Journal entries post as invoices, payments, adjustments, and refunds happen — not in a single end-of-month sweep — so your books reflect reality continuously and export cleanly.
Account mapping
Map revenue, receivable, deposit, and fee activity to your chart of accounts, typically at the rate-code and location level. This mapping drives every entry, so the GL output matches how your accountants expect to see it. A typical mapping looks like:
| Activity | Debit | Credit |
|---|---|---|
| Monthly parking charge | 1200 · Accounts Receivable | 4000 · Parking Revenue |
| Sales tax on charge | 1200 · Accounts Receivable | 2200 · Sales Tax Payable |
| Late fee | 1200 · Accounts Receivable | 4100 · Late Fee Income |
| Payment received | 1010 · Cash / Clearing | 1200 · Accounts Receivable |
| Security deposit | 1010 · Cash / Clearing | 2300 · Parker Deposits (liability) |
Accounts are configured per rate code and location, so a premium garage and an economy lot can post to different revenue lines while sharing the same receivable control account.
When entries post
- Invoicing posts revenue and receivable entries when a billing run is committed.
- Payments post against receivable and cash/clearing as they apply.
- Adjustments, late fees, deposits, and refunds post with their own entries and reasons.
For example, a $150 monthly charge with $12 tax on a committed billing run posts: debit Accounts Receivable $162, credit Parking Revenue $150, credit Sales Tax Payable $12. When the parker pays by ACH, a second entry debits Cash/Clearing $162 and credits Accounts Receivable $162 — leaving a zero balance that traces back to both the invoice and the payment.
Exporting to your accounting system
Produce a GL export for any period in a format your accounting system accepts. Because entries post continuously, the export is a read of what already happened rather than a batch you have to generate and reconcile after the fact.
Reconciliation
Each entry traces back to the invoice, payment, or adjustment that created it, so reconciliation is a lookup, not an investigation. The Reconciliation agent can propose matches for anything ambiguous, subject to human approval.